Attendees: Lloyd, Ned, Wayne, Amy, Elizabeth, EW, Laura, Lynette, Rhonda, Clodagh

Welcome

Board Update
- July board meeting included web site training and BBQ info

Committee Update
- -Board members were assigned to committees. Each board member will call a meeting of the Board/MAC/staff committee that he or she is chairing

BBQ Tickets
-Each MAC member was given 5 tickets to sell to the BBQ, along with a one sheet of "Talking Points" to assist with ticket sales. More info about the BBQ is posted at www.cctvcambridge.org/bbq.

Activitiy Ideas
-The group presented ideas to promote member networking at CCTV, and to promote CCTV to the greater community. The group was asked to consider how each idea was align with MAC goals and CCTV's mission. After a good discusssion, the group decided to focus on two projects during the upcoming year: read more...

The MAC is responsible for promoting CCTV within the membership and encouraging the organization’s commitment to being a community.  To accomplish these goals, the MAC:

-Organizes member activities to promote networking and technological confidence;
-Seeks to understand member frustrations and investigates ways to alleviate them;
-Creates a community at CCTV where people participate, learn and share their skills with others;
-Communicates current issues at CCTV to other members;
-Helps shape the direction of CCTV, and ensures that the voices of other members help shape CCTV;
-Acts as a sounding board for proposed CCTV policy changes presented by members, staff or the Board of Directors;
-Works to improve community perceptions of CCTV;
-Improves communication between the station and all segments of the Cambridge population, specially those often underserved;
-Educates the community about the power of media and the importance of having a voice.

Each MAC member is elected to serve on a committee with Board and Staff members. Below is a list of the MAC members assigned to each committee:

Finance:
Ann Cowan
Lloyd Smith

Fundraising:
Lynnette Laveau Saxe
Wayne Robinson

Mass Communications Technology:
Ned Scannell
EW Steptoe

Member Advocacy and Outreach
Rhonda McPherson
Laura Montgomery

Programming and Policies:
Elizabeth Kanze
Amy Steptoe

Video Festival Planning Update

Meeting Minutes

At tonight's meeting (8/21) we discussed these topics and came to the following conclusions/suggestions/questions:

Ten minutes or less (in keeping with last year)
Entry format in DVD/NTSC (keep it simple and easy to work with)
Need to clarify parameters of free speech in regard to theme/fest. If it's too general does the free speech tag become a paper tiger?

Create a videofest blog within cctvcambridge.org to drive traffic to CCTV

Announce fest online asap via withoutabox.com, craigslist, cctv and nefilm.com, to be followed up with physical flyers/posters locally

Suggestion of six prizes/categories including four in member/non-member, fiction/non-fiction, and a youth category broken into fiction/non-fiction only. This would give us a potential for a 60-70 minute back to back 1st prizewinner only viewing during the actual fest, with potential for all-inclusive q&a at the end.
Update last year's entry form and make it downloadable.

Other things to think about:
Outreach to other public access channels for networking.
Show all winners including possible 2nd and 3rd prizes as part of programming, and online at cctv and/or blip.tv

Potential Judges: local filmmakers Tracy Heather Strain, Kris Britt Montag, and Jocelyn Glatzer, as well as IFFB Operations Manager and Chlotrudis film appreciation member Nancy Campbell.

We also have Nancy, and Independent Film Festival of Boston co-founders Scott Moomaw and Jason Redmond available in an advisory capacity if needed.

I look forward to hammering out the details with you this coming Tuesday!

Next Festival Planning Meeting: August 28th, 6 p.m.

Goal: to finalize the rules, criteria, theme and title so that we can make an official announcement for entries asap.

Attending - Clodagh, Laura, Maggie, Ned, Buz, and judge Kim Romano

Much of the discussion was spent on the idea of moving the date yet
again, say, into January. The main reasons for this are that we have
no outside entries yet, and barely enough time to get sponsors,
schedule showings on the channel, print a poster and otherwise
publicize our date, and present a really first class event even of we
do move the date.

We decided that we needed to seriously consider this idea, but that
not enough members were present to make a decision. Maggie
volunteered to take on the job of driving the discussion over the
next week to produce a decision by next week.

Also, whatever the date, we need someone to oversee the process to
see that all the various tasks are remembered, assigned and carried
out. Maggie volunteered to do this also.

Other decisions and action items.

-We revised the wording on the entry form so that it is clear that the
"any genre" etc. language does not cancel out the "free speech" goals
and there's no repetition between the first and second paragraphs.

-Ned will get original of present entry form to Maggie - (theres a pdf
of the present one on the web page now). Maggie will put the revised
wording into it and give it to Clodagh to put on the web page.

-Ned will (continue to) liaise with WIFV and invite Cristina to join
us next week if possible. They might have input on the date issue
and have other ideas for a venue bigger than the CCTV big studio.

-Ned will email the latest judging form to the list just so we all
have a copy. The one sent out last week was the old one (before
revisions we agreed on a few meetings ago).

-All - use the list to give Maggie your email or call Clodagh if you
don't hear from Maggie in the next few days.

-I will continue to collect entries and media from people I know
around the station. If you know of someone who has a piece they
might want to enter, suggest that they enter. Be persuasive.

Reminders - several people said they would appreciate extra meeting
reminders - one about three days before and an extra one the day
before or morning of each meeting.

Other suggestions:

-Control size of event by not accepting everything entered should we
have the problem of too many entries.

-Schedule the showing of all accepted entries on the CCTV channels
during the week before our screening (so its a bit like a real film
festival),

-Put accepted entries on the internet.

-Notify finalists so that they are motivated to attend the
screening event.

-Design tote bags, coffee mugs, or whatever, as a way of making
entry and/or attendance appealing.